It’s time to go places

Description

We are seeking an organised, analytical, and detail-oriented Airworthiness Review Logistics and Planning Coordinator to support and enhance the operational effectiveness of the Airworthiness Review Department.

Working Closely with the Department Manager and Co-ordinator and Airworthiness Review Engineers, the successful candidate will be responsible for co-ordinating and planning ARC schedules, maintaining airworthiness Review records and supporting departmental administration.

The role combines forward planning and resource coordination with day to day logistical and administrative responsibilities and ensuring that all aircraft airworthiness reviews and physical surveys are planned and executed on schedule.

Key Responsibilities

Your day-to-day tasks will be split across three core areas:

Planning & Scheduling

• Coordinate review schedules for a fleet of aircraft, ensuring all Airworthiness Review Certificates (ARCs) are renewed well ahead of expiration dates.
• Develop and maintain planning trackers to provide visibility of upcoming reviews, engineer availability, resource requirements, and completion deadlines.
• Align resources by scheduling Airworthiness Review Staff (ARS) for both documentation reviews and physical aircraft inspections.
• Liaise with maintenance facilities, CAMO personnel, engineering teams, and flight operations to align review and survey activities with aircraft availability and minimise operational disruption.
• Identify potential scheduling disruptions, resource constraints and logistical challenges, escalating issues and proposing solutions where necessary.

Logistics & Travel Management

• Arrange travel and logistics for airworthiness review staff traveling to various locations or maintenance facilities to conduct aircraft surveys.
• Track and manage the intake of incoming technical records, digital archives, and maintenance logs to collate and provide to the airworthiness review staff during their reviews.
• Coordinate with aviation authorities (e.g., CAA, EASA, FAA) to submit applications and schedule regulatory audits.

Administration & Compliance

• Maintain accurate databases of airworthiness status, certificate tracking, and airworthiness and regulatory findings.
• Prepare and dispatch official documentation, including ARC recommendations and extension applications.
• Archiving and record-keeping of all completed review packages in strict compliance with aviation authority standards.
• Support the Department Manager in planning manpower requirements and balancing workloads across the Airworthiness Review team.
• Monitor resource utilisation, workload distribution, and schedule changes, highlighting potential risks to delivery.
• Develop and maintain standardised trackers, procedures and reporting tools using Microsoft Excel, SharePoint and other relevant systems.
• Support adherence to applicable aviation regulations, company procedures and document-control requirements.

Requirements

• Requirements

  • Experience: Previous experience in aviation, logistics, operations within a regulated environment would be advantageous. CAMO or MRO experience is desirable. Graduates with a degree in Aerospace Engineering, Aeronautical Engineering, Aviation Management, or a related discipline are also encouraged to apply.
  • Knowledge: Familiarity with aviation regulations (such as Part-M, Part-CAMO, or local authority equivalents) is a strong asset.
  • Skills: Exceptional organizational skills with the ability to manage competing deadlines and complex schedules.
  • IT Skills: Proficiency in Microsoft Excel, Outlook, Word and SharePoint. Experience with AMOS is desirable.
  • Communication: Clear, professional written and verbal communication skills for interacting with engineers, clients, and regulatory authorities.

Benefits

Benefits

• Competitive salary
• Opportunities for Aviation Regulatory Training
• Unrivalled career progression
• A collaborative, safety-focused, and dynamic work environment

Competencies